Minutes of the Tear-Sea’s Shore Canton Meeting of 24 October, 2021
The May 2021 canton meeting was held via Zoom at 6:15 p.m. on 24th October, 2021.
Those attending included Seiffrid Wolfhart, Alisoun MacCoul of Elphane, Geoffrey d’Ayr of Montalban, Detlev, Aodh “Adendra” Marland, Heinrich Wilhelm Von Ansbach, Constantia In Der Lochun, and Ibn Aban Khalid
Officers’ Reports:
Seneschal: Seiffrid updated the canton on COVID policy updates handed down by the Kingdom Seneschal. The new guidelines were posted to Facebook and the website, concerning the need to show proof of vaccination at all in person activities. Seiffrid also reported that the quarterly report has been sent in and successfully received by Kingdom at this time.
Exchequer: Adendra reported that the Canton account currently has 4350.50 and that all checks have cleared at this time. This includes the site fee for Manannan in 2022 which was made out to the Harleyville Community Center. She also reported that the Quarterly report was also submitted.
Adendra also shared the financial policy which was now in it’s final draft and had been presented to the populace for review last meeting. This policy was not subject to final approval and was discussed during this portion of the meeting.
Alisoun provided some corrections to the policy, this includes grammatical updates. A suggestion to change were as follows:
- Section 1: Composition of Financial Committee
- Striking the words “at least”
- Section 4: Timeframes And Methods For Action Approval Under Normal Circumstances
- Adding the option for Virtual communications like Zoom to be used for meetings and not exclusively in person.
Based on these proposed changes, a motion to approval the policy with the additional changes was made and unanimously approved. The policy will be sent to the Kingdom Exchequer for final approval and then published to the canton.
Herald: Herald was not present, but Adendra reported in his stead that there were no new updates.
Marshal: Henrich reported no news on his side of things. There was a newcomer that reached out to the fighters and is interested in starting heavy fighting, but activity has be low at this time.
Minister of Arts and Sciences: This office remains vacant.
Minister of the Lists: William did not attend, he did provide a report to the Seneschal indicating that he was planning on attending some upcoming events and would be completing his MoL training now that activities have resumed.
Web Minister: The office of the Web Minister remains vacant.
Chatelaine: There was one volunteer to take on the office of Chatelaine. Ysabeau De Horres sent her notice to the Seneschal indicating her interest in the position and though she could not attend this specific meeting this information was relayed by Seiffrid.
Furthermore, Detlev had hosted the first Hospitality Hall since it’s last activity over a month ago. Seiffrid indicated he had spoken with him concerning also taken on Chatelaine at one point, however Detlev indicated that due to work he would not be capable of taking on that responsibility but would happily be the Deputy Chatelaine.
Alisoun proposed making Ysabeau the Chatalaine and Detlev her deputy, which was seconded and unanimously agreed to by those present. Thus returning the Shore age old tradition of voting in officers while in absentia
Old Business:
Manannan mac Lir 2022: Adendra reported that the contract was signed and approved for Manannan and the check already cleared the bank. Alisoun reminded the group that based on the existing and future Shore Financial Policy, a budget needed to be approved by November, and we were quickly closing in on the date.
A motion was then made and carried unanimously to swap out Roibeard for Adendra as Autocrat as she already had an existing budget set up from last time, which took place at the same location his year. This would allow for an easy adjustment of the budget. A slight increase was proposed to the former budgets food allowance to compensate for rising prices in cost. This was proposed as a 20% increase and after hearing the numbers of the former budget it was estimated that the cost would be about $750.00 for the new budget.
Seiffrid motioned to approve a $750.00 budget with the stipulation that the Autocrat present a finalized detailed budget which could then be further approved by the financial committee. This motion was unanimously carried and approved.
Tapestry Update: Jorunn was not present for the update of the tapestry however based on last updates it was still in progress and its presentation was postponed coinciding with the next Baronial Birthday Event where it was originally planned to be presented.
Warriors Games 2022: We still need an Autocrat for this event, and we need to secure the site by January. Those interested should contact Seiffrid
Other Events Wanted: Proposals were made within the last year of hosting a third event, we are still looking for someone to place bids on an event they’d like to plan. If interested, contact Seiffrid
Upcoming Meeting Dates:
- November 21 at 6pm (Zoom)
- December 19 at 6pm (Zoom)
- January 16 at 6pm (Zoom)